Event and Volunteer Manager

Posted: 12/27/2021

Position Summary

The Event and Volunteer Manager is responsible for planning, organizing, and directing annual events that provide engaging and rewarding experiences for attendees and connect the Folk School to the community. The position is responsible for annual and special events from start to finish, leading a dedicated team of staff, volunteers, vendors, artists, and performers. The successful candidate works closely with staff to ensure that all details are delivered on time, within budget, and at the desired level of quality. Events include, but are not limited to Fall Festival, Blacksmith and online Craft Auction, Friends and Family Day, Easter Egg Hunt, Fireside Sale, Olde Folks Party, and the Kids Christmas Party. The position manages volunteers required for events and other operations of the School. The Event and Volunteer Manager reports to the Executive Director and is a full-time, exempt salary and benefits eligible position.
 

Organization

John C. Campbell Folk School (“the Folk School”) was founded in Brasstown, North Carolina in 1925, as an experiment in progressive education. As of 2021, the Folk School offers over 850 week and weekend classes for adults each year in craft, music, and dance. The Folk School also hosts a full calendar of events, including an annual Fall Festival and weekly concerts and dances. Listed as a historic district on the National Register of Historic Places, the 270-acre campus includes fifteen studios, fourteen student houses, a dining hall, a community house for student gatherings and events, and a History Center. The Craft Shop, a fine craft gallery, showcases a diverse selection of traditional and contemporary Appalachian craft. John C. Campbell Folk School operates as a nonprofit 501(c)(3) organization with support from individuals, foundations, and other organizations.
 

Position Responsibilities

• Oversee and facilitate all aspects of event planning from staff coordination and planning, facility use, vendor registration, staffing, volunteers and post-event breakdown.
• Send and track correspondence with staff, vendors, volunteers, artists, and performers.
• Work closely with the Marketing and Communications Director on the creation of event publications, signage, and general marketing.
• Collaborate with the marketing team to enhance the event visibility in the local and regional community.
• Collaborate with Folk School staff to continually improve the event experience for all participants.
• Manage SlideRoom, the on-line application process for Fall Festival and other events as needed.
• Create summary reports to be used for future event planning and budgeting.
• Coordinate with vendors, exhibitors and stakeholders during event planning.
• Establish standardized event procedures and train staff in properly executing them.
• Coordinate stipends, travel, and room/board for event presenters.
• Work directly with all event participants on resolving problems and responding to inquiries.
• Develop individual event budgets and monitor expenditures to ensure accurate allocations.
• Manage and coordinate an online auction in conjunction with the annual Hammer In.
• Manage all points of event setup and breakdown.
• Manage private rental events.
• Develop and manage a Folk School volunteer program for events and other operations of the Folk School.
 

Education and Experience Requirements

• Bachelor’s Degree in Hospitality Management, Public Relations, or Marketing is preferred but not required
• 3+ years of event management experience is preferred
 

Position Skills and Aptitudes 

• Ability to coordinate several projects simultaneously, prioritize workload and work under deadlines
• Teamwork skills and the ability to lead and motivate others
• Clear and effective verbal and written communication skills
• Personal qualities of integrity, credibility, and dedication to continual improvement
• Outstanding attention to detail
• Proficiency in Microsoft Office program suite
• Proven track record of producing and maximizing event opportunities
 

Physical Demands 

This position requires limited travel and the ability to drive a car. A valid driver’s license is required and proof of insurability. The position requires that the employee be able to walk unaided up and down hills and over uneven terrain, bend, stoop, and have use of fine and gross motor skills. The work of this position frequently requires the use of hands to handle, or touch objects, tools, or controls. The employee must occasionally lift and/or move heavy objects or boxes, up to 40 pounds. While performing the duties of this job, the employee will need to be able to work on their feet for at least 8 hours a day, be prepared to work in difficult weather conditions, and be able to work weekends and holidays. This position requires fluency in English.
 

Applications

To be considered for this position, please submit the following materials by e-mail to jobs@folkschool.org, or by USPS to:
 

Human Resources

John C. Campbell Folk School
One Folk School Road
Brasstown, NC 28902

1. Cover letter that details your experience and knowledge in event management
2. Resume or Curriculum Vitae
3. Contact information for three professional references

Review of applicants will begin immediately and continue until position is filled. John C. Campbell Folk School is an EEO Employer. EEO employers are committed to hiring a diverse workforce and sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, sex, age, religion, disability, sexual orientation, or veteran status, or any other status or characteristic protected by law.

At the Folk School, the health and safety of our team is our number one priority. That’s why all offers of employment are contingent on the candidate showing proof of being fully vaccinated against COVID-19 to pass the pre-employment requirements. The Folk School complies with all federal, state, and local laws with regard to accommodations related to this policy.